(Student Exchange Visitor Information System)
Required Information
Keep the items below while the student is enrolled and until notification
is made to SEVIS that the student is no longer pursuing a full course of
study. Keep records of reporting compliance for at least one year such as
reinstatements and terminations. A Student’s record should include the items
listed below. Immigration could request this information at anytime.
- Name
- Date and Place of Birth
- Country of Citizenship
- Current Address
- The Student’s current academic status
- Date of commencement of studies
- Degree program and field of study
- Whether the student has been recommended for practical training (with beginning and end dates)
- Termination date and reason, if known
- Transcripts
- Photocopy of the student’s (and dependent(s) I-20(s) and I-94 card(s)
Additional Information
- Photocopies of passport identity and validity
- Admission letter (and other documentation of substantive academic changes)
- Confirmation of acceptance by the applicant
- Original/updated financial documents (sponsor letters, award letters, bank statements, etc.,) used for issuing I-20’s
- Academic advisor’s letters or recommendations (practical training, program extensions, etc.)
- Documentation from a health care provider when a reduced course load is granted based on medical condition
- Student’s health insurance information
- Student’s emergency contact information
- I-9 Form when DSO has I-9 responsibilities
Record (file-notes or electronic) of previous advising sessions with the student, especially copies of instructions or request or warnings given to the student, that the DSO may need for documentation
