Grambling State University

Resource Information Analyst

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DEPARTMENT:	Title III Office
QUALIFICATIONS:	A Bachelor's degree in Business or related field and a minimum of five (5) years experience in which clerical/office skills are required. Provides administrative and secretarial support to the Director of Title III, Assistant Director (AD) and administrative staff, including special projects, office workflow, appointments, correspondence, grant proposals, data compilation and records control. May perform duties of a sensitive and confidential nature. The applicant must possess and demonstrate experience in Internet usage, Microsoft Office Access, Excel, Powerpoint and Word Software Suite to support activities in the office and should have excellent typing, filing and organizational skills. Must be willing and available to work after normal working hours, as needed and be able to travel occasionally. Must also maintain confidentiality of all confidential matters and records as requested by the Director.
RESPONSIBILITIES:	The successful candidate will be expected to: Facilitate all clerical matters pertaining to the Title III Office Compose and edit correspondence and/or memoranda from dictation, verbal direction, or for knowledge of established Title III policies Organize all Title III files both past and present in a retrievable system Develop and maintain electronic Office database of all incoming and outgoing files and documentation and track the transmittal of associated files and documentation to the appropriate staff person(s) Daily check campus and off-campus mailboxes and maintain log of all mail received Sort, screen, review and distribute incoming and outgoing mail Coordinate and schedule meetings for the Director Maintain calendar, schedules, appointments and meetings, events and/or other similar activities for supervisor Make all travel and accommodation arrangements and prepare travel reimbursements for the Director and Assistant Director Assist staff and/or Coordinators in the preparation of grant proposals Assist with special event planning Prepare requisitions and consultant forms, order supplies, equipment, and other services Pick up and deliver materials as required Keep a record of all Project Administration equipment purchased both past and present Any other duties requested and assigned by the Director
SALARY:	Salary is competitive with excellent benefits package.
APPLICATION DETAILS:	Electronically submit (using MS Word) cover letter, resume/vita, three (3) letters of reference, and required applications to empapp@gram.edu. Official transcripts and Pre-employment Screening Forms (Criminal Background Check Forms) should be submitted under separate cover via regular mail to: Grambling State University Office of Human Resources GSU Box 4261 Grambling, LA 71245
DEADLINE:	Review of applications will begin immediately and continue until the position is filled.
The Immigration and Control Act of 1986 requires the University to inform applicants that we can employ only U. S. citizens and aliens lawfully authorized to work in the U. S. Each new employee is required to present documentation verifying his/her identity and right to accept employment. Each finalist for a position is required to undergo a criminal background check. An offer of employment is contingent upon completion of the background check. GSU is an Equal Opportunity Employer and Educator that provides facilities accessible to the disabled. Persons needing reasonable accommodations as provided by the ADA should contact Grambling’s Office of Human Resources located in room #148 of Long Jones Hall or call (318) 274-2237. Posted 10/8/2009