Human Resources


New Employee Orientation

Below are the forms and information necessary to complete the New Employee Orientation process (organized by type of position). Please download the information below corresponding to your type of position, complete it, and return it to the Office of Human Resources. Please click here for an explanation of the different employee classifications.

Form Name/Title Classified
Employee
Classified
Temporary
Restricted
Employee
Temporary
Unclassified
Employee
Unclassified
Employee
HRF1-New Employee Checklist X X X X
HRF2-Personal Data Form X X X X
HRF3 - L4 Employee Withholding Exemption Certificate X X X X
HRF3a-L4E-Exemption from Withholding LA Income Tax X X X X
HRF4-W4-Employee's Withholding Allowance Certificate X X X X
HRF5-Employment Eligibility Verification - I9 X X X X
HRF6-Medicare Coverage Form X X   X
HRF7-OASDI DEDUCTION-CONTRIBUTIONS Form X X X X
HRF8-E2-Pre-Existing Medical Injury Illness X X X X
HRF9-Verification of Employment Form X X   X
HRF10-Notification of At-Will Unclassified Employment       X
HRF12a-Identification Picture and Parking Permit X X X X
HRF12b-Parking Decal X X X X
HRF12c-Campus Traffic Handbook X X X X
HRF13-Pre-Authorized Direct Deposit X X X X
HRF14-Notification to HR Requesting Salary Deferment X     X
HRF15-Authorization and Driving History Forms X X   X
HRF16-Louisiana Public Records Law Form X X   X
HRF17-Selective Service Certification Form X     X
HRF18-Acknowledgement of Notification Requirements X     X
HRF19-Employee Annual Information and Certification Form X     X
HRF20-Appointment Oath & Dual Employment Law X X   X
HRF21-Disclosure of Outside Employment X X   X
HRF22-Acknowledgement of Receipt Employee Assistance Program X X   X
HRF22a-Employee Assistance Program Brochure X X   X
HRF23-Policy on Reasonable Accommodations X X   X
HRF23a-Acknowledgment of Receipt of Policy on Reasonable Accommodations X X X X
HRF24a-Acknowledgement of Receipt Safety and Risk Management X X X X
HRF24b-Building Coordinators & Emergency Numbers X X X X
HRF25-Acknowledgment of Receipt of Violence in the Work Place X X X X
HRF26-Acknowledgement of Receipt Sexual Harassment Policy X X X X
HRF26a-Sexual Harassment Policy X X X X
HRF27a-Certification and Declaration of Drug Free Workplace X X X X
HRF27b-Drug Free Workplace Act X X X X
HRF27c-Substance Abuse and Drug-Free Workplace Policy X X X X
HRF28-SF10-State of LA Pre-Employment Application (MS Word) X X    
HRF28-SF10a-State of LA Pre-Employment Application Supplement (MS Word) X X    
HRF30-Acknowledgment of Receipt of Transitional Duty Program X X    
HRF30a-Policy on Transitional Duty Program X X    
Laser's-Membership Registration X      
Laser's Job Statement Form (SSA-1945) X X    
1-6 Designation of Beneficiary X      
TRSL Beneficiary Designation       X
TRSL Enrollment Application       X
TRSL Job Statement Form (2SS)     X X
Application for Optional Retirement Plan or Change of Carrier     X X
Comparison of TRSL or ORP (MS Word)     X X
Unclassified Employment Application     X X

 
Complete Orientation Packages - These packages have been combined and zipped for easy download. These files are rather large and it is recommended that dial-up users use the individual files for their job type listed above. (Right click on the link, then select "Save As" to save the zip files below)

 
For more information, contact the Office of Human Resources at:

Unclassified Professional and Faculty Appointments
318/274-6159 or bradleym@gram.edu

Equal Employment Office
318/274-6118 or bradleym@gram.edu