After a grade is submitted to the Registrar's Office, it can be changed only by the instructor of record with verification that an error was made in recording the grade. The change must be initiated by the instructor on the grade change form available in the academic dean's office. The form must be approved by the department head, academic dean and Vice President for Academic Affairs, then brought to the Registrar's Office by the instructor. The change will be recorded by the Registrar's Office after the instructor makes the change on his original grade sheet. Materials submitted after the official completion of a course by means of the final examination or otherwise may not be used as a means of continuing the course and thus changing a previously submitted grade. Only the grade of "I", established at the end of the course, may be changed into a regular grade by the submission of additional material. Any grade change must be received in the Registrar's Office by mid-term of the following semester in which the grade was given or omitted. Once the grade of "W" has been entered on a student's permanent record, it cannot be changed or withdrawn from the record. The instructor cannot change a grade to "W".

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