Transcripts of student records will be issued only at the written request of the student. No transcript requests will be processed unless the student's admissions file is complete and/or until all financial obligations to the University have been met. All transfer work will be recorded on the Grambling State University transcript. The University will not copy and release transcripts and/or test scores from other colleges/institutions. Students should request this information directly from the appropriate college/university, high school, or testing service. Academic advisors may have access to students records for advising purposes only. The official transcript for all Grambling students are in the custody of the Registrar's Office. Release of these records is protected by the "Family Educational Rights and Privacy Act." Students may print an unofficial transcript on Banner Web.

Transcripts are usually prepared within five working days after the request is received except during school holidays and the end of the semester. At the end of each semester, approximately ten working days are required to process a transcript request.