Students may drop courses or may withdraw with grades of "W" up to a specified date following mid-term. This date is usually three weeks after mid-semester and will be published in the university calendar. After the published date, students may not drop courses or withdraw from the University. Students with extraordinary circumstances may submit a letter of appeal and documents to substantiate the case to the University Registrar. The student must show direct cause for his hardship, show that he was passing the courses immediately prior to his hardship, and must appeal immediately after his hardship. Dissatisfaction with an anticipated grade or a decision to change a major is not cause for appeal. The instructor cannot change a grade to "W".

If a student receives approval to withdraw after the published date, the grade of "W" shall be assigned in all courses. If a student does not drop courses or withdraw officially from the university, the grade of "F" shall be assigned to all courses and he forfeits the right to a statement of honorable dismissal.

The statute of limitations for an appeal of a change in official academic records is 120 days after the end of the semester/session in which the grade is in question.