URGENT NOTICE: Adjusted Work Schedule in Compliance with State Mandate

 

TO: Grambling State Employees 
FROM: University Administration 
DATE: March 22, 2020 
SUBJECT: This Week’s Adjusted Work Schedule in Compliance with State Mandate 

University to Modify Operations in Efforts to Flatten the COVID-19 Curve 
 
Dear Tiger Team:  
Today, Governor John Bel Edwards announced a statewide mandatory “Stay-At-Home Order” effective Monday, March 23 at 5:00 p.m. In keeping with Louisiana law, Grambling State will expedite the planned shift to telework. We recognize that this is different from the timeline presented in previous communications and appreciate your quick adjustment to the updated plan. All telework agreements must now be completed by Monday, March 23 at 5:00 p.m. 

Next Week’s Schedule 

  • Mon. – Report to campus from 7:30 a.m. - 11:30 a.m. 
  • Tues. – Telework and Microsoft Teams training begin 
  • Wed. - April 13, 2020 – Continue remote work in accordance with state mandate 

Your Schedule Monday 

Report to Campus | 7:30 a.m. – 11:30 a.m. 

  • Meet with your supervisor to determine your telework plan 
  • Update outgoing message on email and office phones to reflect telework 
  • *Complete equipment transfer paperwork if you have been notified to do so 
  • Turn in paperwork to pertinent department(s)  

Depart from Campus | 11:30 a.m.  

  • Set up telework space at home 
  • Troubleshoot internet connections and equipment, including call forwarding 
  • Complete telework agreement by 5:00 p.m. 

It is essential that you consult with your supervisor promptly Monday morning to determine whether your job duties need to be carried out on campus or if telework is an option for your role. All team members for whom telework is possible must complete and submit the Telework Agreement by Monday, March 23 at 5:00 p.m.  
 
During your time on campus it is necessary that all team members honor social distancing guidelines, wash hands before and after touching paperwork or items in the office, cover coughs, and interact responsibly.  
 
Telework and Online Training Begins Tuesday  
Your Microsoft Teams training will now begin Tuesday, March 24, instead of Monday, March 23. As in previous communications, all team members will receive an email invitation to online Microsoft Teams training from the IT Department.  

Per the Governor’s executive order, the telework schedule will extend through April 13, 2020 at which point the Governor as well as University administration will re-evaluate the need for continued remote work. Grambling State will comply with state orders and function in the best interest of employee health. 
 
More Important Updates  
As the University continues to modify its response to the COVID-19 outbreak in accordance with national and state recommendations, there may be more essential changes for team members who continue work on- and off-campus. Current safety guidelines include but are not limited to the following: 

  • Campus buildings are closed to the general public, only students and designated team members should be present on campus at any time.
  • Campus-wide activity will end at 10 p.m., with dining facilities closing at 8:00 p.m. All campus dining will continue to provide take-out only.
  • Increased disinfecting and sanitizing practices must continue in all shared campus spaces. 

During this period designated for remote work, it is essential that all team members check their University emails regularly, be watchful for University text messages, and monitor the gram.edu/coronavirus webpage for the most current information regarding Grambling State’s response to novel coronavirus.  

Complete the Telework Agreement

 

Human Resources
403 Main Street, Grambling, LA 71270