Compliance Calendar
Below is a list of compliance reports organized by month. Click month to view the
report names, departments/units responsible, and due dates for that particular month
(2024).
| Report Name |
Department/Unit |
Due Date |
| Federal Tax and FICA Tax Remittance |
Finance |
1-Jan |
| Southern Association of Colleges and Schools (SACS) Accreditation Enrollment Report |
Academic Affairs |
1-Jan |
| NCAA Membership Financial Report |
Athletics Department |
15-Jan |
| NCAA IPP Health and Safety Survey |
Athletics Department |
15-Jan |
| University President Agreed-Upon Procedures Report |
Athletics Department |
15-Jan |
| Statewide Student Profile System, Fall Semester and Fall Intersession |
Office of Institutional Planning, Assessment and Effectiveness |
16-Jan |
| Office of Federal Affairs Federal Lobbying Disclosure Reports |
Strategic Communications, Government and External Affairs |
20-Jan |
| Reporting of Payments of Royalties |
Finance |
31-Jan |
| Fringe Benefits Reporting (Form 941) |
Finance |
31-Jan |
| Tuition Payment Credit Reporting Requirements (Form 1098-T) |
Finance |
31-Jan |
| Form 1099-MICS -Independent Contractors, Report of Miscellaneous Income, Reporting
of Payments of Royalties |
Finance |
31-Jan |
| Internal Revenue Code (IRC) – 403(b) Universal Availability Notice |
Human Resources |
31-Jan |
| New Hire Report |
Human Resources |
31-Jan |
| W-2, W-3 (IRS Forms) |
Payroll |
31-Jan |
| Social Security Number (SSN) Verification Report |
Payroll |
31-Jan |
| Student Loan Interest - Federal Grant and Loan Programs (Form 1098-E) |
Student Financial Services |
31-Jan |
| Foreign Source Reporting |
Student Financial Services |
31-Jan |
| Report Name |
Department/Unit |
Due Date |
| Student & Employee Drug-Free Campus/Workplace Drug and Alcohol Abuse Prevention Annual
Notification |
Student Affairs Vice Pres Off |
1-Feb |
| ADA Annual Report |
University Compliance |
1-Feb |
| NCAA FBS Attendance Report |
Athletics Department |
15-Feb |
| Effective Period of Withholding Exemption Certificate |
Payroll |
15-Feb |
| Preliminary Enrollment Survey, Spring |
University Registrar |
22-Feb |
| Return of Information as to Payments to Employees |
Payroll |
28-Feb |
| National Science Foundation (NSF) Universal Resource Locator (URL) Reporting |
Research & Sponsored Programs |
28-Feb |
| Report Name |
Department/Unit |
Due Date |
| Emergency Planning and Community Right to Know Act (EPCRA) Notification |
Safety & Risk Management |
1-Mar |
| Tier II State Filing |
Safety & Risk Management |
1-Mar |
| Form 1042/1042-S Filing and Information Returns |
Finance |
15-Mar |
| Continuing Disclosure Obligation - Securities and Exchange Commission |
Finance |
31-Mar |
| Affirmative Action Plan (AAP) |
Human Resources |
31-Mar |
| Board of Regents Quarterly Naloxone Report |
University Compliance |
31-Mar |
| Report Name |
Department/Unit |
Due Date |
| National Collegiate Athletic Association (NCAA) Legislative Review Institution Vote |
Athletics Department |
1-Apr |
| Outside Activity/Conflict of Interest Reporting (Staff & Faculty) |
Human Resources |
1-Apr |
| PHS Annual Report on Possible Research Misconduct |
Research & Sponsored Programs |
1-Apr |
| Teacher Education Program Accountability Reporting |
Academic Affairs |
15-Apr |
| Summer Tuition and Fee Information |
Office of Financial Aid |
16-Apr |
| Office of Federal Affairs Federal Lobbying Disclosure Reports |
Strategic Communications, Government and External Affairs |
20-Apr |
| ACT 125 Textbook Data, Summer Semester |
Office of Institutional Planning, Assessment and Effectiveness |
28-Apr |
| Internal Revenue Code (IRC) Employer’s Quarterly Federal Tax Return (Form 941) |
Finance |
30-Apr |
| Occupational Safety and Health Act of 1970 (OSHA) Report |
Human Resources |
30-Apr |
| Report Name |
Department/Unit |
Due Date |
| NCAA Division I Concussion Safety Protocol |
Athletics Department |
1-May |
| NCAA Board of Governors Policy on Campus Sexual Violence Annual Attestation |
Athletics Department |
15-May |
| Louisiana Corporate Income/Franchise and Emergency Excise Tax Return (Form F- |
Finance |
15-May |
| Internal Revenue Code (IRC) Unrelated Business Income Tax (UBIT) Report (Form 990T
/ Form 8868) |
Finance |
15-May |
| Employee Salary Data System, Spring Semester (QTR 4) |
Human Resources |
15-May |
| Report Name |
Department/Unit |
Due Date |
| NCAA Federal Graduation Rates |
Athletics Department |
1-Jun |
| NCAA Graduation Success Rate |
Athletics Department |
1-Jun |
| Louisiana Corporate Income/Franchise and Emergency Excise Tax Return (Form F- |
Finance |
1-Jun |
| Institutional Animal Care and Use Report |
Research & Sponsored Programs |
1-Jun |
| Statewide Student Profile System, Spring Semester and Spring Intersession |
Office of Institutional Planning, Assessment and Effectiveness |
15-Jun |
| Board of Regents Quarterly Naloxone Report |
University Compliance |
30-Jun |
| Report Name |
Department/Unit |
Due Date |
| Email to Supervisors Regarding NCAA Compliance and Accountability Competency PEP Rating |
Athletic Compliance |
1-Jul |
| Student Right to Know Act Publication Requirement |
Athletics Department |
1-Jul |
| Federal Tax and FICA Tax Remittance |
Finance |
1-Jul |
| Louisiana Bar Membership Dues |
General Counsel |
1-Jul |
| Legal Requirements Relating to Social Security Number (SSN) |
Human Resources |
1-Jul |
| Louisiana Commission on Ethics Financial Disclosure |
Human Resources |
1-Jul |
| Student Right to Know Act Publication Requirement |
Office of Financial Aid |
1-Jul |
| Student Right to Know Act Publication Requirement |
Office of the Registrar |
1-Jul |
| Voter Registration Provision in Higher Education Amendments of 1998 |
Student Affairs |
1-Jul |
| Email to Supervisors Regarding Compliance and Accountability Competency PEP Rating |
University Compliance |
1-Jul |
| Consumer Confidence Rule (electronic report) |
Safety and Risk Management |
1-Jul |
| Southern Association of Colleges and Schools (SACS) Accreditation Financial Profile
and Indicators |
Academic Affairs |
15-Jul |
| Statewide Completers System (Academic Year) |
Office of Institutional Planning, Assessment and Effectiveness |
15-Jul |
| Office of Federal Affairs Federal Lobbying Disclosure Reports |
Strategic Communications, Government and External Affairs |
20-Jul |
| ACT 125 Textbook Data, Fall Semester |
Office of Institutional Planning, Assessment and Effectiveness |
21-Jul |
| NCAA Sports Sponsorship Demographics Report |
Athletics Department |
26-Jul |
| Internal Revenue Code (IRC) Employer’s Quarterly Federal Tax Return (Form 941) |
Finance |
30-Jul |
| Southern Association of Colleges and Schools (SACS) Accreditation Annual Dues |
Academic Affairs |
31-Jul |
| Patient Protection and Affordable Care Act Requirements |
Human Resources |
31-Jul |
| Student Exchange and Visitor Information System (SEVIS) |
Intl Student and Scholar Svcs |
31-Jul |
| Report Name |
Department/Unit |
Due Date |
| Student Assistance Fund (formerly the Special Assistance Fund and Student- Athlete
Opportunity Fund) Report |
Athletics Department |
1-Aug |
| NCAA Report of Uses for Revenue Distributions |
Athletics Department |
31-Aug |
| Report Name |
Department/Unit |
Due Date |
| NCAA Membership Dues |
Athletics Department |
1-Sep |
| Student & Employee Drug-Free Campus/Workplace Drug and Alcohol Abuse Prevention Annual
Notification |
Student Affairs |
1-Sep |
| Statement of Financial Interests |
Human Resources |
2-Sep |
| Political Activity and Political Participation University-Wide Communication |
Human Resources |
15-Sep |
| Statewide Student Profile System, Summer Semester and Summer Intersession |
Office of Institutional Planning, Assessment and Effectiveness |
15-Sep |
| Annual Benefits Open Enrollment |
Human Resources |
16-Sep |
| Constitution Day |
Academic Affairs |
17-Sep |
| Preliminary Enrollment Survey, Fall |
University Registrar |
22-Sep |
| Federal Contractor Veterans Employment Report (VETS-100) (VETS 4212) |
Human Resources |
30-Sep |
| Annual Equity Report |
Office of Analysis & Info |
30-Sep |
| Higher Education Act: Federal Supplemental Educational Opportunity Grant Program |
Office of Financial Aid |
30-Sep |
| Board of Regents Quarterly Naloxone Report |
University Compliance |
30-Sep |
| Report Name |
Department/Unit |
Due Date |
| Campus Security Act Report |
University Police |
1-Oct |
| Students, Employees and the US Department of Education Annual Fire Safety Report |
University Police |
1-Oct |
| Consumer Confidence Rule (mail-in report) |
Safety and Risk Management |
1-Oct |
| Financial Aid Data System |
Office of Institutional Planning, Assessment and Effectiveness |
10-Oct |
| Office of Federal Affairs Federal Lobbying Disclosure Reports |
Strategic Communications, Government and External Affairs |
20-Oct |
| Above-ground Storage Tank (AST) Report of Financial Responsibility Certification |
Facilities Administration |
28-Oct |
| Report Name |
Department/Unit |
Due Date |
| Equity in Athletics Disclosure Act (EADA) Report - The Report on Athletic Program
Participation Rates and Financial Support Data |
Athletics Department |
1-Nov |
| Higher Education Act: Perkins Loans |
Office of Financial Aid |
2-Nov |
| Publish/Disclose Annual CDR Rate to Service Members (Financial Aid) |
Office of Financial Aid |
15-Nov |
| Publish/Disclose Annual CDR Rate to Service Members (Veteran and Military Affairs) |
Office of Veterans & Military |
15-Nov |
| Facilities Inventory and Space Utilization System |
Office of Institutional Planning, Assessment and Effectiveness |
15-Nov |
| Employee Salary Data System, Fall Semester (QTR 2) |
Human Resources |
15-Nov |
| Report Name |
Department/Unit |
Due Date |
| ACT 125 Textbook Data, Spring/Winter Semester |
Office of Institutional Planning, Assessment and Effectiveness |
8-Dec |
| Employees Tuition Payment Credit Report |
Human Resources |
31-Dec |
| Federal Student Aid Audit |
Office of Financial Aid |
31-Dec |
| Board of Regents Quarterly Naloxone Report |
University Compliance |
31-Dec |
